Spelling and punctuationĭon’t forget to check your spelling, punctuation and grammar. This will allow you to work in the background of the publication. If you want to work on images or text in the background: choose View > Go To Background. Most of your work will be in the foreground, this is the default unless you set it to be in the background. Publisher uses foreground and background layers. This is especially useful when you want to duplicate this configuration to be used somewhere else in your document where you would copy and paste the group to another page and the entire group of items can then be used on another page. The items will then be locked together in their relative positions. To group them together go to Arrange > Group Objects or (Ctrl+Shift+G). To select all the items you want to group as one, hold down the shift key and click on each one. Sometime when you have placed some items in a certain configuration you may want to be able to move them as one item. We do not charge extra to print documents with bleeds. IF you are sending us the Publisher file, you can leave it all to us.
If you are saving a postscript file, prior to distilling a PDF file, you need to select all the above settings first. Under ‘ Bleeds’ select ‘ Allow Bleeds’ and ‘Bleed marks’ Under ‘ Printers Marks’ select ‘ Crop marks’ Under ‘Fonts’ select ‘ Use only publication fonts’
Under ‘ Graphics’ select ‘ Print full resolution graphics’ To print with bleeds, go to the print dialogue box and selected ‘ Advanced Print Settings’. Even if you include bleeds in your design, it won’t print with bleeds unless you set it up correctly when you go to print the job. Make sure they bleed right off the page and not just to the edge. If you have graphics or coloured areas which you want to print right to the edge, simply drag them off the edge of the page by 2-3 mm. DO NOT make the page size bigger than you want the finished job to appear.
Set up your document at the correct finished size, eg. If you want to print a Publisher file with printing that goes right to the edge of the page, you need to know about bleeds. Printing with bleeds (click here if you don’t know what this important term means) It is preferable to do the math and type in the numbers when you want your design elements to be positioned exactly. Trying to position objects by eye on your monitor can be deceptive because of the relatively large size of the pixels it uses to display objects (one sixteenth the accuracy of the printed page).
This is the best way to make sure things will look correct when the job is printed. The most accurate way of positioning an object is to go to Format > Size And Position and use numerical values to position and size objects. Here are some keyboard shortcuts for some of the most commonly used options:Ĭtrl+Spacebar removes all style formats from the highlighted textĬtrl+Shift+f accesses the font menu, arrow keys select, and enter changes the selected text to that fontĬtrl+Shift+P accesses the font size menu, arrow keys select size, and enter enables the changeĬtrl+Shift+> increases the font size by a half pointĬtrl+Shift+Nudge to change the increment of movement.
‘Power’ users of software packages save time by using keyboard shortcuts for their most frequently used actions. Here are some hints and tips to help you get the most out of your Publisher job. Others will accept them reluctantly and if they know in advance, they may charge you more. Many printers refuse to accept files created in Microsoft Publisher. This page is for Microsoft Publisher users.